A4.1  The Use of Office Automation Software – Word processing

 

Learning Outcomes:

• Design and create formatted documents or reports effectively and suitably using a word-processing tool.
• Through meaningful tasks related to the real world, such as advertisements fliers, newsletters and reports, students are expected to apply formatting features such as tables, columns, text frames and graphics, with consideration of the use of colour, size and positioning in presenting their documents.
• Other features such as table of contents, indexes, footnotes, hyperlinks and checkers (e.g. Spelling checker) should be introduced to students to facilitate the writing of a report and to enhance the readability and accuracy of documents.
• Convert between various document / text formats and justify their usage.
• Examples of text formats are rich text format, hypertext document format, portable document format and word document format.

 

Formatting features

• Character formatting
• Text frames
• Page formatting/page layout
• Columns
• Section break
• orientation
• Insert 插入
• Tables 表格
• Graphics: Colour, Size, Positioning, text wrapping
• References 參考資料
• Table of contents 目錄
• Footnotes 註腳
• Indexes 索引, use with mark entry 項目標記: help to create an index similar to the one found at the back of a book
• Hyperlinks
• Checkers: spell check, grammar check
• Examples of other functions:
• Replace
• Tab stop: by default, each tab stops at 0.5 inches.
• Mail merge: 1 template file containing merge field (where data inserts), another file containing the data.

 

Various document formats

• Rich text format
• Adv: cross platform, text format preserved and allow further editing, smaller file size
• Hypertext document format (See HTML)
• Portable document format
• Adv: cross platform, smaller file size (image compression), good for reading
• Disadv: difficult to edit
• Word document format
• Adv: text format preserved and allow further editing, advanced functions available
• Disadv: cost, larger file size

 

References:

https://10infotech2017.weebly.com/word-processing.html

https://www.logaster.com/blog/pdf/

https://www.page-house.com/clippings/benefitsOfRTF.html